Wednesday, November 22, 2023

Why Radical Humility is Key to Success

Why Radical Humility is Key to Success written by John Jantsch read more at Duct Tape Marketing

The Duct Tape Marketing Podcast with John Janstch

 

In this episode of the Duct Tape Marketing Podcast, I interviewed Jeffrey Hayzlett, a primetime television host of C-Suite with Jeffrey Hayzlett and Executive Perspectives on C-Suite TV, and business podcast host of All Business with Jeffrey Hayzlett on C-Suite Radio. He is a global business celebrity, speaker, best-selling author, and Chairman and CEO of C-Suite Network, home of the world’s most trusted network of C-Suite leaders. 

Key Takeaways:

The Hero Factor—a leadership philosophy emphasizing the prioritization of values, employee well-being, and community impact. Highlighting the importance of transparently publishing and living by these values, Hayzlett draws lessons from companies like Chick-fil-A and Starbucks. He underscores the relevance of conveying values consistently in both physical and digital realms. For CEOs aiming to instill change, he advises starting with defining and embodying core values. Humility, a key trait of hero leaders, is stressed as crucial in fostering a servant mentality towards employees and customers, ultimately shaping successful and impactful businesses.

Questions I ask Jeffrey Hayzlett:

  • [00:57] How do you view the expanding fractional C-suite industry?
  • [02:23] What is the Hero Factor?
  • [04:35] How do you instill values of radical humility in an organization?
  • [06:00] Is there a universal set of values every company should adhere to?
  • [06:54] As a company, how do you authentically communicate hero values?
  • [08:56] In a competitive market, how can values be communicated to attract like-minded individuals?
  • [11:56] Can a company’s actions conflicting with its stated values send a message of its own?
  • [13:24] In our increasingly digital world, are there specific techniques for communicating the hero factor?
  • [14:11] What suggestions do you have for demonstrating radical humility to employees?
  • [16:06] Can you give examples of challenges and misconceptions you’ve seen of people putting this concept into action?
  • [17:11] As a leader transforming company culture, how do you introduce the hero concept?
  • [19:18] What role does humility play in this scenario?
  • [20:06] Where can people connect with you and get a copy of the Hero Factor?

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John Jantsch (00:03): Hello, and welcome to another episode of the Duct Tape Marketing Podcast. This is John Jantsch. My guest today is Jeffrey Hayzlett. He's a primetime television host of C-Suite with Jeffrey Hayzlett and executive Perspectives on c-Suite TV and business podcast host of all business with Jeffrey Hayzlett on C-Suite Radio. He is a global business celebrity speaker, bestselling author and chairman, and CEO of C-Suite Network, home of the world's most trusted network of c-suite leaders. He's the author of four bestselling business books and we're going to talk about his latest, the Hero Factor, how great leaders transform Organizations and create winning cultures. So Jeffrey, welcome to the show.

Jeffery Hayzlett (00:45): Hey, thank you so much for having me, John. I really appreciate it.

John Jantsch (00:49): This is my own personal question. So before we get into the book, I'm curious, where do you, with all the time you spend with C-suite leaders, where do you fall on the growing fractional c-suite industry?

Jeffery Hayzlett (01:02): I think it's a great thing to have. You got a heart problem, go to a cardiologist, you got a muffler problem, go to a muffler specialist, not some general practitioner. So in this case, one of the things we're seeing is that a lot of these experts can go and do lots of different things. They do this for whether it's a box of soap, a cure for disease, political candidate, it's all in the packaging. And so if you're a chief marketing officer, you can pretty much sell anything, do anything. And I think it's the same for CFOs, CIOs, CMOs, you can pretty much handle it. So I think it's actually a good thing for a lot of businesses because you actually get some expertise of people that you normally couldn't afford.

John Jantsch (01:41): Yeah, yeah, yeah. It comes with executive level, but you don't really maybe need to have a CFO sitting in the corner all day. Right.

Jeffery Hayzlett (01:49): A guy like me is going to cost you a couple mill in terms of cost for full-time if I wanted to do that full-time, plus stock benefits and everything else that you get. And that's not to say, geez, are you bragging or whatever. No, I'm just trying to give you the full range of that's indeed exactly what it costs at that level. But if you want to get that at a fraction of the cost for this time so I can help be the most strategic person in the room, that's a great way to do it.

John Jantsch (02:18): Yeah. Let's dive into the book and let's begin with the beginning. What is the hero factor?

Jeffery Hayzlett (02:26): It goes back to the time in which a guy named Rob Ryan started the hero group back in 1996. He sold his company for roughly 24.6 billion and give or take, alright. And when he sold that, he set aside a percentage of the company for every employee making the single largest number of millionaires ever created in one day. It's never been surpassed. Even with the sale of LinkedIn to Microsoft for 26 billion, it still didn't create as many millionaires as he did, and he didn't have to, it wasn't in writing or he and his wife, Terry, chief legal officer at the time, just decided they were going to give back and said, the people that helped us do what we did. So they gave everybody a set number of percentage of the company and made everybody these millionaires, and they would run up to 'em, John, and say, Hey, you're Mr. Ryan, you don't know me, but I'm the night watchman.

(03:16): I can send my kids to college. You're my hero. Or I'm the security guard, or excuse me, the janitor and my wife's mother is dying of cancer, but now she can live because she can get the operation. So you're our hero. And they didn't think much of being about being a hero, they were just trying to do the right thing. And what they did was they put people above profits. And that's really what hero leaders do. And we see that today where hero leaders, leaders of company put values at the top of their list of all the things to do rather than bottom line operational rather than just being in terms of single-minded focus around a theme or organization or a cause. But to really truly look at the people and all that they're representing in the company and serve those people, what they do is they gross more money, they net more money than the competition. They have employees who are happier, they have employees who are more engaged, customers that are happy and pleased and meeting conditions of satisfaction and vendors who want to do business with 'em. It just goes on. And so that's really truly what I hear our leader is all about.

John Jantsch (04:24): So you're not the first person to suggest this idea of strong values manifest in an organization, but for a lot of people it's sort of just an academic exercise. How do you instill these values so they're not just nice to have, they really exist and we enforce them and it's part of the culture?

Jeffery Hayzlett (04:42): Well, that sets companies apart because not everybody's going to have that. And those that do lead better. In terms of on page 12 of the book, I actually have a grid around those values and what sets people up. Are you a wannabe? Are you a do-gooder? Are you a bottom line or are you an asset company? I mean, there's lots of different ways you can set that on the grid, and it's just really truly, what is it you want to drive in terms of your business? And if there's nothing wrong with an operational excellence of company that's based on bottom line principles, bottom line, things like Walmarts and the GEs of the world, they do great products, great things, they're just not interested in values. And they might say, oh no, we give to the community, we do that. You do that because it meets your objectives and checks it off your box. You're not doing it because it's the primary thing you do. And that's the difference between hero companies. They want to be great companies. They don't want to be assholes. And in our group, they sign a pledge that says they're going to operate with certain principles. And I, to me, I'd like to see more companies do that. I'd like to see more people operate with greater values. I'd love to see countries do that as well because we're going through some real turmoil right now. So that's the difference. Not everybody can do it.

John Jantsch (06:00): Would you say there are a prescribed set of values then rather than you just have to find your core values and live them?

Jeffery Hayzlett (06:07): I mean, certainly depending on your upbringing. Alright. And your socialization, you

John Jantsch (06:12): Should steal, right?

Jeffery Hayzlett (06:13): Yeah. I mean for some that's a value form. I mean, it's just a bad value. But there are some companies, some people, some groups, they actually do that and that's what they believe in. I mean, there's certain groups we all know that's what they do. So it really depends on what drives your own moral compass in terms of how you want to be or your own personal conditions of satisfaction. We all have to have those. I talk about this all the time. I have my set of personal conditions of satisfaction, what are yours? And even with your family or with your employees or with your customers, you have to develop what those are.

John Jantsch (06:50): Alright, so let's say internally everybody says, yeah, we're going to be a hero company. How do you communicate that out to the world without sounding goofy at times? I mean, maybe some cases it makes total sense, right? To say we're a hero company and people get that. But in some cases maybe it doesn't make as much sense.

Jeffery Hayzlett (07:07): I don't think people who are hero companies say, I'm a hero company. I don't think that's the case, right? Yeah. I don't think anybody wakes up and says this morning, I'm going to be a hero. There are people that wake up and live great values and great ways of living your life and being great business people, being a great father, grandfather and so forth, grandmother for those women out there. And I think that's what you have to do. You have to do that. And as a result, you're a hero company as a result, you are a hero leader. And I talk about that in the book because there's nobody that I know that's a hero leader says, I want to be a hero. There's none. They just want to run great companies with great people's doing great things. And I think that's the most important thing is to really sit forth and say, this is what I want to be, and then what I want us to do and the scale that we want to have and the impact that we want to have.

(08:01): And I don't think we spend enough time thinking of that. Right? On the bottom of my website, it says New York, la, San Francisco and Sioux Falls, South Dakota, which is where I'm from. I'm sitting in Sioux Falls right now, but I have offices around the country and operate all over the world, and yet I say Sioux Falls, everybody says why? And then right behind that it says, because we can, and I do that because it's an homage to my hometown of Sioux Falls, but we can do all these things in our business. Why? Because we can't. You can choose these things and it might cost you more, it might be more time consuming, it might be harder, but you can do those things. You got to choose to make those a priority. And that's really truly what it's about.

John Jantsch (08:46): So a little bit of what I was getting at there is, I mean, you've clearly defined something that's a competitive advantage that's going to help you in the market that's going to help you attract talent. So how do you effectively communicate that in a way that draws people to that same mission,

Jeffery Hayzlett (09:04): Publish your values. I mean, that's one of the things you can do is right up front tell people, this is what we stand for and who we're going to be. And we all know those hero companies in our community. They pay for the little league, they sponsor the symphony, they do the things because they can and they should, and they choose to do that. So one of those would be able to publish those and say, this is the values that we live by. And I've seen some great companies that do that. And by the way, you don't have to agree with 'em either. You can disagree with them. I mean, let's take Truitt, my mind escapes me a second, I'll remember it in a second, but he's the Kathy Truitt, the head of Chick-fil-A has certain values that they believe in. They're upfront about those values.

(09:47): They don't open on Sunday because he believes that's the day of the Sabbath and we should rest. He also doesn't believe in same-sex marriage. That's one of his values. It's out there and you can believe you agree with him, disagree with him, but those are the values. He puts 'em out there. And he also makes a really good chicken sandwich, right? With a pickle on it. I mean, no sauce been very successful. And as a result, by publishing that, pushing it, he attracts a certain group and doing a certain thing his way. That's it. You agree with that or not? On the other end, you've got Howard Schultz from Starbucks, who is by the way, completely opposite on the political spectrum of Mr. Truett, but yet they operate in a certain way, certain form, and you could agree or disagree with that. And yet they're very successful.

(10:35): So the key is to be able to really and live the values. And that's important because you think back when I use it as an example in the book where two black men walked into a Philadelphia Starbucks and the manager said, if you're not going to buy something, get out. We all know this, John, and you've gone to Starbucks, we've all gone to four bucks or five bucks, whatever you want to call 'em. And you walk in there and you can sit there all day and work in there and never buy a thing. That's right. Because it's really a place for community and it just happens to sell coffee and all this other stuff. And yet here was two black men sitting in this inner city, Philly, waiting for a business partner to come by or somebody they were pitching or something along those lines.

(11:17): And they were going to get coffee. They admitted that they were going to get coffee, but the police came, kicked them out the whole bit. It was a very big controversial kind of thing. And Howard Schultz shut the company down for a day and said, we're going to go back and relive our values. We're going to teach people again. This is what we are. We're a place of community. You don't have to buy anything to come in here because that's what's made us successful because we're a meeting place for people to come together, and as a result, we sell coffee. And so I think those are really great things. So living the values, if you live those values, then people will see that's what you do. It's a slower way to get customers sometimes, but nonetheless, you get customers for life.

John Jantsch (11:55): But I think it's a great point too though, because we've probably all seen companies that say, this is what we stand for, but then their actions sometimes suggest otherwise, I'll use your Chick-fil-A example. A lot of airports are not very happy with them not being open on Sunday. And in fact, in some cases have said, you have to be. And they said, we're willing to not be here. I mean, that sends a pretty strong message, doesn't it?

Jeffery Hayzlett (12:18): I got to stand up for him. I mean, listen, I don't appreciate his views on same-sex marriage. It's not my belief. I don't like that. I got a cousin who happens to be gay, and I don't particularly care that they wouldn't recognize my cousin's partner. I don't like that. But they still got a good chicken sandwich. And I know my cousin still goes there and eats as well. By the way, in this country, you're entitled to your opinions. You're entitled to your beliefs. Even though I might not agree with them, it doesn't mean I can't eat your chicken sandwich. All right? So it just means on those things we choose to disagree, but we'll still be civil. And it's okay to have that. By the way, politicians should learn that right now.

John Jantsch (12:58): Yeah, there's actually a case to be made for a little polarization in your marketing if you're going to stick to it, because the people you're talking about are probably extra loyal to a company that maybe shares their values. Let's talk about, we've been talking about physical spaces. Let's talk a little bit about how this plays out in the digital world that we live in now, where increasingly we're not interacting with individuals and companies. Is there something to be learned in terms of new techniques of communicating the hero factor in this

Jeffery Hayzlett (13:31): Increasingly digital world and breathing it? If you're online or offline, you still have your own values of what they are, and you still should put those through, and they should come through digitally as well. That doesn't mean just because you're not there and face-to-face or you're not communicating that by broadcast or by advertising. Certainly a brand is nothing but a promise delivered. If you're delivering that promise online, you're still delivering those same core beliefs and values that you believe in terms of being a hero club.

John Jantsch (14:00): How would you suggest this? There are a lot of people that they don't necessarily treat their employees different than customers, but they view them different obviously, than customers. But I'm guessing that the hero factor doesn't care. In fact, maybe starts with being a hero to your employees first.

Jeffery Hayzlett (14:19): You try to be, it's hard for us because as business people, we're always put customers first. We've been taught that since back in the seventies and eighties, when those books were there, who was it that came out first? Tom Peters customers always right. If customers ever wrong, reread rule number one. So we've grown up with that and know that to be true, but to serve the people that you're going to serve, you have to make sure that those serving are treated at the same level. And we sometimes cut a little corners with that. And we have to go back and remind ourselves, I need to treat you in the same way I treat them because you're an extension of me. And so most hero leaders do put their employees first.

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Jeffery Hayzlett (16:18): Well, the biggest problem is that 53% of the company don't even know what the values are in all companies, I think operate with some level of value or value system. But if a majority of your own employees don't even know what the value system is, you've already behind the eight ball before you begin. So you got to really start there. And it's not easy. Trust me, it's not easy, especially with new employees, new ways of doing things. The post covid world where everything's been speeded up days, weeks, became months, became years. So it's been very difficult to do that. And we're not having the interaction that human interaction like we have, but there are ways to get around some of that by making every meeting on Zoom or video and connecting as much as possible. So there's better ways of being able to do it, but that's where it's really become more difficult for us to be able to do that. But you just have to try harder.

John Jantsch (17:11): Alright, so let's say you're the new CEO. You've been brought in to turn the ship around. And one of the things you realize is culture's pretty pretty not good here. And you want to bring this hero concept in. How do you start?

Jeffery Hayzlett (17:27): You get together with the team that's going to implement it, and you say, we have to come up with some great values. We have to say, what is it we're going to stand for as a company if we know that a brand is a promise delivered, first of all, what's our promise? What problem are we solving and how is that different from everybody else? Now in that, how are we going to do that? How are we going to operate together and are we going to operate with our customers? How are we going to operate with our vendors and how are we going to operate with those around us in the community and everything else that make up our city, our towns, our states, or whatever? And so that's where you start is that fundamental conversation. You get agreement around that and then start living to that agreement, which is not an easy thing to do.

(18:10): But once you start doing that, then it starts to happen. And then I think you also have to address John, the mood. What's going to be our mood? How are we going to do it? It's one thing to operate with values, but are we going to go at it by dragging ourselves the line, or are we going to run into it? And that's really where you have to have some really hard and very transparent discussions. And then with leaders, you have to operate with what I call healthy tension. You have to have some tension and confront things when you see things and allow your employees to confront you as well when you're not operating inside those values.

John Jantsch (18:48): Yeah, probably the biggest rule breaker, right, is the person.

Jeffery Hayzlett (18:54): Sometimes it's tough. It's not easy being the ceo. It's not easy being one of the c-suite leaders. We like to think that we're the smartest people in the room or not. Our job is to be the most strategic people in the room. And our work at the C-Suite network that we do is to help people become that most strategic person that we're serving in that room.

John Jantsch (19:15): I probably should ask this in the beginning, but I'll wrap us up here. What role does humility play in this leader's new life?

Jeffery Hayzlett (19:23): I think you have to have a servant mentality to be a hero leader, without question, you have to want to serve others, whether that's cleaning the toilets or at the, sometimes standing in front of thousands or millions on television, talking about what your company is and what you're doing and how you're trying to serve your community. But the core is you got to get you better. Check yourself before you wreck yourself to quote a great movie quote. And it's important for you to look inside and make sure that you've got everything set up and lined up. And sometimes that takes some coaching, it takes some, obviously some ongoing education, some motivation, some inspiration, and it's important for you as a leader to get that.

John Jantsch (20:03): Jeffrey, I appreciate you taking a moment to stop by the Duct Tape Marketing Podcast. Is there anywhere you'd invite people to connect with you and then obviously pick up a copy of the Hero Factor?

Jeffery Hayzlett (20:12): Well, thank you so much. I appreciate that. You can go to hayzlett.com, H-A-Y-Z-L-E-T-T.com, or the C suite network.com. You could find us there, and we'll be there for all, anything and everything you might need.

John Jantsch (20:26): Awesome. Again, I appreciate you taking a moment, and hopefully we'll run into you one of these days out there on the road.



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Thursday, November 16, 2023

Fortifying Profits: Strategies to Shield Your Business from Embezzlement

Fortifying Profits: Strategies to Shield Your Business from Embezzlement written by John Jantsch read more at Duct Tape Marketing

The Duct Tape Marketing Podcast with John Janstch

 

In this episode of the Duct Tape Marketing Podcast, I interviewed Todd Rammler, president and founder of Michigan CFO Associates. A firm offering outsourced Chief Financial Officer services to small-business owners. With his extensive experience in financial management, Todd is a leading expert in implementing strategies to protect small businesses from embezzlement while enhancing their profitability.

Key Takeaways:

Amidst the challenging landscape of small business finances, Todd Rammler sheds light on the critical issue of embezzlement. He emphasized the common ways small businesses fall victim to financial misconduct and highlighted the importance of preemptive measures to safeguard against such risks.

During our conversation, Todd outlined the fundamental strategies businesses can employ to fortify their financial foundations. He stressed the significance of employee dishonesty insurance as a protective layer against potential embezzlement, a critical step often overlooked by many small businesses.

Moreover, Todd underlined the necessity of maintaining strict internal controls, such as segregation of duties, even in small business settings. These measures, while challenging to implement in smaller organizations, are pivotal in minimizing vulnerabilities to financial misconduct. His insights on the proactive steps to prevent embezzlement and strengthen financial structures serve as a guide for businesses aiming to protect their bottom line.

If you’re seeking practical strategies to shield your small business from the risks of embezzlement while fortifying your profits, this episode is a must-listen. Todd Rammler’s expertise promises to redefine your approach to safeguarding your finances as your business grows.

Questions I ask Todd Rammler:

  • [00:45] How do small businesses commonly fall victim to embezzlement?
  • [01:49] Is it a common practice in small businesses to entrust all control to one individual?
  • [02:18] What practices should and should not be employed to safeguard against embezzlement?
  • [03:08] What is employee dishonesty insurance?
  • [04:25] How do you ensure employees do not feel distrusted when internal controls are implemented?
  • [06:10] Can a stop gap measure like hiring an external CFO act as a deterrent to embezzlement?
  • [08:29] Is investing in cybersecurity a proactive approach to protect against potential disasters?
  • [11:45] What approach do you take in the initial 30 days as a fractional CFO for a small business?
  • [13:24] How do you address the resistance of small businesses who are hesitant to adopt this financial strategy?
  • [14:37] How do you effectively convey the importance of profitability to small businesses?
  • [16:22]What guidelines do you have concerning labor and productivity costs?
  • [17:55] Could you outline what a typical engagement entails when hiring a fractional CMO?
  • [19:55] Where can individuals connect with you to explore more about your work?

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John (00:01): Hello and welcome to another episode of the Duct Tape Marketing Podcast. This is John Jantsch, and my guest today is Todd Rammler. He's the president and founder of Michigan CFO Associates Affirm offering outsourced chief financial officer services to small business owners. He's also the author of a book 30 Day Total Business Makeover, and we're going to talk about a fun and exciting topic today, embezzlement in small business. Again, not so fun, but certainly essential. Todd, welcome to the show.

Todd (00:34): Thanks so much for having me, John.

John (00:36): So particularly if I think if somebody's been embezzled, they probably know a lot about this topic, but if this never really happened to you, you might be thinking, well, what are some of the ways that particularly small businesses commonly get embezzled? What have you seen?

Todd (00:52): Yeah, the most common way is something to do with billings or collections generally. So fake invoices or collections, like setting up the fraudster will set up a company name similar to a customer name, and then collect those checks and deposit them into their own account. So there's a lot of different ways, but they tend to be creating false documents or creating a company and bringing in company property into their own personal accounts.

John (01:24): It was my personal physician that had one of these separate clinic practices outside of a hospital, and he just turned everything over to the person that was doing the books and turns out she was creating all these credit cards and then charging things on these credit cards and then just ignoring to pay them and eventually went down the road four or $500,000 later. So is it typically, I mean, is that a really common thing that it's somebody inside the business that you've just handed the keys to?

Todd (01:54): Absolutely. It tends to be relationships that have been trusted for a long period of time, and for whatever reason that person feels a perceived need or injustice or something, and then it's a slippery slope. They take one step, get away with it, take a bigger step, and the next thing you know it's going on for 12 months.

John (02:14): So I'm sure a lot of practices you have, here's our set of guardrails. I mean, what are some of the common things that you should do or maybe the opposite of that should never do?

Todd (02:24): Yeah, the number one thing I tell people, we're dealing with small businesses. So the playbook says segregation of duties don't have the same person creating vendors and then approving purchase orders or sending invoices and collecting money. But it's difficult in a small business to do that segregation effectively, whereas in a large company, you have a bunch of different people. So the number one thing I tell people is get employee dishonesty insurance as your stop gap. A lot of companies don't have that, right? And so that's like after the embezzlement occurred, if you have that coverage to be protected, that's the first thing I would do. Well,

John (03:04): Can I go there? Because as somebody who's been in business forever, I've never even heard of that. So is that just you call up your property casualty person and say, I need this kind of insurance?

Todd (03:13): Absolutely, yeah. And then they will ask you how much coverage you want, and there's ways to estimate that. What's the likely amount of embezzlement or fraud that might take place? I can tell you statistically in companies under a hundred employees, that number is the median is 150,000. So you probably don't need millions of dollars of this coverage, and it's not super expensive, but shockingly, many companies don't have it. And that's the number one thing I would do for protection. In terms of prevention, we go back to segregation of duties and not having the same people do where these weaknesses doing the same things. But another very effective tool is presenting yourself as paying attention even if you're not really paying attention,

John (04:00): Because

Todd (04:00): If people think that you're looking and poking around, they're much less likely to take that risk. But in a lot of small companies, the owner or the leadership team may have a very loosey goosey attitude towards it, and then that opportunity becomes more likely to be acted upon.

John (04:19): And again, if you're the business owner, sometimes you have to make hard decisions. But do you find that sometimes business owners struggle with, Hey, if I put all these internal controls in place, like nobody thinks I trust them, is that an issue or it really can it be spun in a different way?

Todd (04:34): Yeah, I mean, I think it is an issue, but we start with what Ronald Reagan used to say, trust but verify.

John (04:40): Right? I hear that actually a lot of people have claimed who have said that, but go ahead.

Todd (04:45): Yeah, he was one. So the truth is it's difficult, but as I said, putting stringent controls in a small company is difficult, but if you set the expectation on the front of this is how we're going to operate, we expect transparency, and I'm going to be checking things, and if not me as the owner, maybe it's your CPA, maybe it's your fractional CFO like us, but somebody is going to have some oversight and be poking around. And even back in the old days when we used to write paper checks all the time, typically the owner would get a stack of checks to write every week or two weeks, whatever the cycle was, and a little bit of background or supporting documentation. But if you start asking questions about that, even if you already know the answer to the question, it gives the impression

John (05:31): That

Todd (05:31): You're paying attention and someone's going to be less likely to go down that slippery slope of embezzlement.

John (05:40): So you hit on two things that I want to come back to. One is you should have an outside, I mean, obviously there are a lot of people that hire CPA, but they really just say, here's my stuff for the taxes in a lot of cases. So you should actually have somebody who is routinely whether call it the fractional CFO model, I love because I think there are a lot of businesses that need CFO base at some point or oversight at some point, but maybe obviously can't afford to hire that role or does it make sense for them to hire that role? But are you suggesting that's a stop gap measure? If somebody from the outside is coming in and looking at stuff maybe once a month, that's obviously going to discourage folks from thinking they can get away with stuff.

Todd (06:22): For sure. And I think it's even a greater resource because that person really understands the behind the scenes accounting of what happens in the accounting system. And so typically owners are busy, they look at the p and l, but they don't look at the balance sheet or they don't look at a cashflow statement. And when you know how those three documents interact with each other, it becomes more apparent when something is out of whack or something needs investigation. And if you're running a hundred miles an hour and you're just top line, bottom line, it's really hard to catch it if you're not in the weeds.

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(08:03): Now, this offer is limited to new active campaign customers only. So what are you waiting for? Fuel your growth, boost revenue and save precious time by upgrading to active campaign today. Yeah, so the second part, and again, I've been doing this long enough that I had my checks with the carbon and I wrote that check and sent it off, and that was a record, and then I'd reconcile that against the bank statement, which actually also had the checks in it. That came back to me. What role has technology played in maybe providing security and maybe opening up holes?

Todd (08:37): Yeah, so I told you my number one safeguard is the insurance policy. The second is using your bank's treasury management functions, and typically something like positive pay, for example, where you tell the bank only authorize these transactions. You can't just write a check to a random name because it won't go through the bank. It is a little more tedious, but it is very effective at eliminating some of these random withdrawals of cash. And then the other thing which gets more into cybersecurity is somebody spoofs your email address or your company URL and then sends invoices to your customers. And that's a little harder. That requires IT security and two-factor authentication and that sort of stuff, which is beyond my scope here, but it is a changing environment for sure.

John (09:27): Yeah, I mean, we focus mostly on internal employee embezzlement, but you're right, I mean there's lots of silly things like trying to hack your website. I mean, we have security on our website several hundred times a day people try to hack into our website. So that has really, and obviously that can cause financial disaster for an organization. So is that, you just said it's outside of what you do, but is that in the realm of risk management, so to speak, of finances? Is that a piece that you should be seeking outside? Not wait till it happens, but have somebody who's actually making things a little hardened before disaster strikes?

Todd (10:07): Yeah, I mean a hundred percent transparency that happened to us. We had somebody spoof an email address, get into our system, and then email a customer with an address that looked like ours, but it wasn't. And the customer wired them a large amount of money and it's gone. You can't get that back. So it's just like embezzlement where you start finding the solutions after you've been a victim of it. Right.

John (10:31): Yeah,

Todd (10:32): And I think trying, one of the things we preach in embezzlement is map out all of the ways money comes in and all the ways money goes out and find those weak spots and build security around them and protections around them. But a lot of times you don't know until it happens to you where that weakness is because we're not very preventative in our approach a lot of times,

John (10:54): Again, I guess because I've been online so long, I've seen a lot of the scams and spoofs and things that come through, and I will say that they're getting on top of trying to prey on people maybe that don't have their guard up. They're getting super sophisticated, being able to make it certainly look like it came from Chase Bank or whoever they're trying to fool. And of course they've got the ability to anonymously send out millions of these, so they only need a couple to hit. So it's pretty scary.

Todd (11:25): It is.

John (11:27): Talk a little bit about the fractional CFO role if you would. Obviously this is, I'm guessing a part of it that you would provide as a service, but what's a typical, if I'm a small business owner and I'm thinking, well, I've got my bookkeeper and I send my taxes off once a year or once a quarter or whatever it is to the person that does those for me, what would looking at a fractional CFO role, what would you gain by that? Would as the provider of those services come in and say, here's the first things we're going to do and then we're going to do this and then we're going to do this. I'd just love to hear how that would work for the small business who maybe has never hired to see anything.

Todd (12:05): Yeah, so the difference is most people are very familiar with that CPA relationship and their role traditionally and typically is compliance. So it's compliance with IRS tax regulation or generally accepted accounting practices gap.

John (12:20): I call it the rear view mirror. Here's what

Todd (12:22): Happens. And it is, yeah, right. So a CFO is going to be focused on what we refer to as managerial accounting, which is how do we make money? What things make us more money or less money, protection of assets, planning for cash, really empowering management to make better financial decisions. And that is a different subset of accounting. I think a lot of people think of accountants and they think of their CPA, but half the accounting population is managerial accountants. So really it's adding that element of, if I was in your shoes as the owner, what financial data and reporting would I want to see in order to make better financial decisions? And that's really what being ACFO is all about, looking forward using history to look forward and plan for wherever that organization is trying to go.

John (13:16): What do you say to the, because I run across this a lot of times. I mean, in some ways this is financial strategy and I do marketing strategy all the time, and a lot of business owners are like, I don't need stretch, I just need more customers. And I'm sure you run across sometimes people that would have that similar view of, I just send out invoices, my customers pay, I pay my bills. What do I need to be analyzing that I'm missing here?

Todd (13:40): Well, as businesses grow, they get more complicated. And so we have a lot of experience with companies who have called us after the fact. Let's say they went from 5 million in revenue to 10 million in revenue or whatever the leap is,

John (13:52): But

Todd (13:53): They made the same or less money for all of that revenue growth or profitability did not grow in step. And it's because we have a mentality versus a health and growth mentality. So there's not a lot of value in growing quickly if you're not going to do that in a healthy way. And in fact it can be much more risky now you have more activity, more employees, more inventory, more dollars tied up, and you're not generating the same return on those dollars.

John (14:23): Talk about the small business owner relationship with profit. I sometimes find it to be sort of odd. I mean that it's a bad thing or that it's not focused on at all. It's like that's the money left over after everything else happened. How do you take a proactive, or maybe you agree with that approach, but how do you take a proactive approach to showing people, no, you should be showing 2015 whatever percent profit, and that's by focusing on that is how you make it happen.

Todd (14:52): So we spend a lot of time talking about what is an appropriate hurdle in terms of percentage, and we can do it either way depending on the situation. Many companies, small companies today are what we call a pass-through entity at S-Corp or an LLC. So we look at that profitability number and we think, oh, well 5%, that's not so bad, but 5% you still have to pay taxes.

John (15:15): You still

Todd (15:15): Have to do capital reinvestment to keep your machinery or your equipment, your office equipment up to snuff, and then any kind of growth investment, and that eats up your 5% and then some. So there's definitely a focus on becoming healthy, as I alluded to in the other question first, and then focusing on growth. And I've had many clients over the years who have been doing record sales and still not making any money, and they just keep saying, well, maybe next year, next year we just need to grow a little bit more, but we've been in business for 20 years and we're still not generating that return. And when you think of it as a return,

John (15:53): It

Todd (15:54): Puts it in context of, if I took this money and I put it in the stock market, what's the return I would get versus I have it tied up in this company,

John (16:01): I invested my life and the return is not much. I tell you where I see a lot of businesses and I don't get into finance at all, but marketing certainly does touch that and the ability to grow, which a lot of people come to us for. And that's the idea of understanding labor and productivity costs when somebody particularly as fulfilling a service as a business, do you have any advice on how you should be, I see a lot of people that's payroll as opposed to measuring some sort of unit of productivity. I know we could go down a really deep rabbit hole here, but what are some just basic advice and guidelines for that?

Todd (16:40): So I would say we tend to look at things in a variable cost environment for assessing profitability at a gross profit level, let's say in the service industry. So if we do more sales, then we would expect to make more dollars of income, but a similar percentage.

John (16:58): And

Todd (16:58): When we see that percentage going down or going up, well, either way it should trigger some questions. And the ways that you can measure that are through it really depends on the type of specific business, but staff utilization is one, what open capacity do we have amongst the staff? What's the sales pipeline look like? But I think paying attention to that contribution margin or gross margin on a monthly basis is the first step in sort of deciding are we hitting the numbers that we're supposed to? And that begs the question of what's supposed to, we need to have a budget or a forecast or a plan that says if we hit the numbers, we are expected to in sales. Here's the gross profit or gross margin we're expecting. And if we don't have that, then we're just being swept around by the wind.

John (17:47): If somebody wanted to hire, and it's all relative, I'm sure, but let's say it's that million to $5 million business that really is just starting to realize, I kind of need some help here, and they wanted to hire somebody like you, a fractional CMO, what's the typical engagement look like? And again, maybe there's a range, but just for somebody who's listening that might, what could they expect in terms of the engagement to look like, the engagement to cost, the weekly monthly meetings, what does a typical engagement look like?

Todd (18:18): So in any engagement, there's a little heavier lifting on the front end for companies

John (18:22): That don't have, you've got to find all the varied bodies,

Todd (18:25): So that may take two months to six months depending. And then we go into what internally we refer to as more of a maintenance mode where we're producing financial statements, we're sitting down with the leadership team and going through 'em. We are tracking against the budget and making the necessary adjustments for cash planning, profit, et cetera. We tend to view engagements in two, four buckets, really one or two days a week or one or two days a month. And so at that size that you described under 5 million, the first three to six months might be once a week, and then after that it might be twice a month, possibly even once a month. But the key to the relationship and the value is having the CFO regularly engaged so that they understand what makes this business tick and can use their experience and analytical ability to help make those better financial decisions. And if you're just checking in once a quarter or once every six months, really you're looking only at numbers and not operations and what's actually happening in the business. So for us, we like to have some kind of a regular cadence so that we can add that value of knowing what's going to make, move the needle for that company.

John (19:41): Well, Todd, this was awesome. Hopefully some people, at least, obviously we didn't have enough time to dig too deep, but at least got some ideas on maybe what they're not doing that have frightened them enough. So I appreciate you stopping by the podcast, but you want to invite people where they might connect and find out about the Michigan CFO Associates?

Todd (20:01): Yeah, sure. The website's Michigancfo.com, and we were talking about segregation of duties earlier. We have a free worksheet if anybody wants it. You can just Google Michigan CFO segregation of duties and it'll pop right up. I don't know the exact URL, but that's a free tool for embezzlement and embezzlement planning.

John (20:21): Great. Well, if you think about it, when we get off this and you want to send me the URL, we'll put it in our show notes too to make it easier for people to find. So again, appreciate you stopping by and hopefully we'll run into you one of these days out there on the road. Todd,



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Wednesday, November 15, 2023

The 90-Day CMO and Cross-Channel Acquisition Strategies That Scale

The 90-Day CMO and Cross-Channel Acquisition Strategies That Scale written by John Jantsch read more at Duct Tape Marketing

The Duct Tape Marketing Podcast with John Janstch

 

In this episode of the Duct Tape Marketing Podcast, I interviewed Ryan Stewart, a prominent fractional marketing officer (CMO) and a seasoned expert in the world of multi-channel marketing strategy. With over a decade of experience in his toolkit, he specializes in helping clients build out cross-channel acquisition systems using a mix of owned, earned and paid tactics. Over the last 13 years he’s worked with companies like Target, Jeeter and Shopify to implement performance marketing campaigns. 

Ryan has made it his mission to lead businesses towards unprecedented growth through this unique approach, and during our conversation, he generously shared the secrets behind his successful strategies.

Key Takeaway:

In today’s complex marketing landscape, Ryan emphasized the vital role of a fractional CMO in steering your business towards success. He broke down the core elements of his 90-day approach that consistently delivers remarkable results. If you’re ready to revolutionize your marketing strategy and unlock unprecedented growth for your business, this episode is a must-listen. Ryan Stewart’s expertise and insights promise to redefine your approach to marketing in the digital age.

Questions I ask Ryan Stewart:

  • [00:47] How do you define fractional CMO?
  • [03:18] What are the main challenges for those attempting the fractional CMO model?
  • [07:17] What is you cross-channel acquisition strategy?
  • [11:13] Why is video an important part of your content strategy?
  • [14:00] Where does AI fit in the content and strategic realm?
  • [17:30] How deep into financials and metrics do you get before taking a client on?
  • [19:01] What makes your method so different from others?
  • [20:58] Are there any overlooked channels or platforms worth exploring?
  • [22:02] Where can people learn more about your work?

More About Ryan Stewart:

Get Your Free AI Prompts To Build A Marketing Strategy:

 

Like this show? Click on over and give us a review on iTunes, please!

Connect with John Jantsch on LinkedIn

 

This episode of the Duct Tape Marketing Podcast is brought to you by the DeskTeam360

Desk team 360 is the #1, flat-rate, digital marketing integration team, that helps small businesses and marketing agencies with graphic, web design, and on-page marketing services.

John: Hello and welcome to another episode of the duct tape marketing podcast. This is John Jantsch. My guest today is Ryan Stewart. He's a fractional CMO who specializes in helping clients build out cross channel acquisition systems using a mix of owned, earned and paid tactics. Over the last 13 years, he's worked with companies like Target, Jeter and Shopify to implement performance marketing campaigns.
So Ryan, welcome to the show.
Ryan: Thanks for having me, John.
John: So let's explore this term fractional CMO for a bit. We've we've been doing it and teaching other folks how to do it for about 15 years now. And I think the market's finally catching up the small midsize business. So, how do you define fractional CMO? Or when somebody says, you know, what do you do, Ryan?
How do you explain what a fractional CMO is to them?
Ryan: Yeah, absolutely. So I have three consultancies that I operate. I have one that works specifically with [00:01:00] agencies, one that works only with law firms and then the fractional CMO business. So I actually started with the other two, but expanded to this one because I mean, I personally am a much bigger fan of solving a very specific problem for a very specific type of client.
Productizing that and then scaling it out. But through that process, I also realize that there's so many other problems that companies face that don't fall under the traditional scope. So to me, a fractional CMO offer is somebody that comes in and understands the full scope of business, the full life cycle from marketing to sales into onboarding.
I only work with B2B clients as well into service delivery. And then basically. Maps out all the gaps and then puts together the systems, assigns the right people, contractors, basically helps to build the ecosystem. And then I aim to replace myself after 90 days. It's also an offer that I think has gotten very hot.
Actually, ironically, saw 2 people debating over. The importance of it on my Facebook feed. Not that I spent a ton of time on Facebook feeds anymore, but you know, relevant to this conversation and people [00:02:00] were saying that this feels kind of like a fluff offer. It feels like this is getting very hot right now, but I do think that it has value if you know how to position it and deliver it in understanding.
Also for me to, like I said, the goal is to get myself out of there in 90 days, because otherwise you get stuck in the situation where. To me, it's not a delivery or an execution based role, right? It's somebody that comes in fractional, literally means part. So it's come in very short period, very short sprint, figure it out, get systems installed, get people installed, and then move yourself out.
And then I'll move myself onto a consulting retainer for like two calls per month. If that's something that they want to continue entertaining.
John: you know, it's interesting the debate around that role. And I think I'm seeing some of it from, first off, I think a lot of businesses have realized there is a strategic role, you know, they've just been buying tactics and they're not really getting anywhere. And so I think there's a wake up in the market for, from that.
But I also think there's a lot of agencies out there right now that are going, we're just getting killed selling tactics because it's getting cheaper and cheaper. So I think that there's a, [00:03:00] like, how do we. How do we reposition ourselves as not being, you know, deliverers of strictly as deliverers of tactics? What do you see as the, so, so a lot of people are jumping into that, you know, raw. I think a lot of, you know, and you've also got people that decided to leave corporate and, you know, this seems like a good gig to do that. Right. What do you see as the challenges to that business model for most people that attempt to do it?
Ryan: I think getting stuck in the execution delivery of it, getting stuck in scope, creep, getting like, like I said before, I'm a big product. I service guy. If I have to do something more than once, then it's a problem. It doesn't scale for me. So to me, I walk in with a very specific framework and that happens during the scoping process to like, I don't break my frameworks for anybody for nobody.
Right? I've got a very specific type of client that I work with that qualifies for that. Can comfortably pay that retainer to that. They're not looking at it. Like, cause it's, I'll tell you, it's 20, 000 a month for 90 days. So 60, 000 over 90 days. So it's a good size investment, but I'm looking for the type of companies that understand the mindset of how [00:04:00] much that's actually going to save them over time to go out and find if they're going to go find a true CMO.
You know, and I work with a lot of CMOs also as well. So it's kind of like a, could be like a fractional CMO partnership to help them to understand, you know, this company's already invested in that role. They've already got this person. They'd like this person, but. You know, the CEO or the surrounding people around them don't have the right infrastructure to help that CMO get onboarded, get comfortable and to solve the specific problems that they need.
So I think the biggest thing is scope creep and just trying to do too much or doing things out. And I agree. I think this has become a very hot role because I think. You know, post COVID we live in a world where a lot of talented marketing folks are like, I'm not going to work for this company.
Like for what I can make more working from home by doing the same thing. You just got to kind of take a little bit more of an entrepreneurial mindset in terms of being able to acquire your own clients. But I think it's becoming more and more important in picking up steam. And when I tell people about it, cause it's not actually the offer that I promote the most, I promote my other two businesses.
It's just kind of people fall back into it when they see the full scope of it. And when I present it to them in terms of a cost analysis, [00:05:00] in terms of what you would. Or what they've been paying. Cause a lot of people come to us too. And they're like, look, we've just, we've been spinning our wheels with this marketing person and we've been investing 120, 000 a year in this position.
We don't feel like they're getting it out. And part of what I have to do is actually executive education. Cause I'm like, yeah, like. Even though you're paying that person 120 grand, you can't expect that person to do everything. You can't expect the new SEO and content and social and paid. Like you need an infrastructure and ecosystem.
And that's where I really come in and pitch into your point. Like there's still a need for delivery agencies because a lot of companies, especially to me in like the paid world, like That should always be something that you outsource, like bringing in a media buyer, unless you are very good with creative and offers in house with which most companies are not, then you should always outsource that.
Right. But knowing how to outsource that, how to partner with the right firm, how to interview those people how to present to them the right information so they can set up the right creative and run the right traffic is really complicated. And it's not a skillset that most companies possess. So I think there's a growing need for this.
I just think that if you want to get into this line of business, don't just [00:06:00] walk in and be like, okay. Like everything is custom here, this is fractional CMO work. Therefore, everything is going to be figured on the fly. Like, no, you still need to walk in with a framework. You know, and I can talk more about the framework that I walk in with if you'd like, but I do that because otherwise I get stuck working in that project or my team gets stuck working too much in that project.
And ultimately it implodes because the scope just gets out of control and they don't know what's included, what's not included. So, you know, part of that is sales, right? Just make sure that you cover that properly during the scoping process, but
John: Well, I think part of what happens. Most people, they don't have a framework. And so consequently, they're at the whim of what the company says they want. Right. And so where I see people really struggling is they get out and they think this is great. They get one client, then two clients and three clients.
And then they realize I've just sold all my time. And I completely 100 percent agree with you that, you know, having a repeat, I think if you come in with a repeatable framework, typically the client doesn't bucket that because they want something, they don't have anything. And if you just tell them what do you need, then they feel like, well, I got to [00:07:00] create the framework, right? So. do you, I mentioned in your bio and maybe that's in there that you go in, you know, selling all the time, but owned, earned and paid does everybody get that? Does everybody need that? How do you balance the fact that, you know, a lot of people want the phone to ring tomorrow? Some of those deliver faster than others.
Do you have kind of a a thought on, you know, the cross channel acquisition?
Ryan: Yeah, I mean, I pushed on it. That's a big part of my framework, right? When it comes to the, so like my first and foremost, my, my framework hinges on content, especially for me to be instilling some sort of long form content execution. That can then be distributed through owned, earned, and paid, right?
So a big part of the framework that I push is actually just getting a handle on content creation. Something that's scalable, something that's repeatable for that business videos, obviously preferable, but if they can't do it, then maybe it's a podcast. Maybe it's Long form written. We're doing a lot more book funnels.
I'm actually seeing a lot more traction coming from like a well written book nowadays. Then trying to push like too much social context. I think people's fees are overwhelmed [00:08:00] and they want something that's a whole nother conversation, but it hinges around content that works for that type of business.
So my framework starts with market analysis starts with. A business analysis to who do you have somebody internally that can create content? And if it's a complete note, the CEO is like, I don't want to do this. I'm like, look, I'm probably not a good fit for you. Cause like, I can't work with nothing, you know?
So that's all part of this
John: S. C. O. My nothing. Please.
Ryan: Yeah, exactly. Right. So, so, and then when it comes to owned earned and paid, once we have that content process set up and we've got a video editing team, we've got a writer in place, you know, all those things in place, then it's about distributing that content and owned would be like website.
Like, is there demand for this content? If we publish on your website with written content for search purposes, check, if not, then we don't do it. You know, social profiles, right? Like, what should you be active on? If you're B2B, it should be LinkedIn. You know, X to me is kind of falling off a little bit.
It's just it's going down the tubes a little bit in terms of the content on there. But potentially Facebook, maybe a Facebook group, you know, YouTube is another big one. So those are all owned platforms in terms and email is a [00:09:00] huge one to email and text, right? Owning that conversation earned would be for B2B, like maybe some press, maybe some influencers.
I think B2B influencers on like LinkedIn and really be starting to become a thing in 2024. I've done some like. Partnerships, co marketing campaigns with companies that are a figurehead, if you will, that has a good phone will kind of cross promote things like that. And then paid. I'm a big paid guy because I'm big speed to market.
I'm big testing. So meta YouTube, Google, depending on. The intent of the business model, but we'll kind of map out that whole ecosystem. And then from there, now it's okay. Who's going to execute this? Because again, usually most companies are like, well, I have a marketing person. Like you're asking too much of this person.
It's unfair. That's why they're failing because you gave them a. 20 million business to market. And you gave them no support in 10, 000 a month in budget. Like it's not their fault. It's yours. So, you know, we educate them, go through that process, get buying from them again, all during the scoping process.
Cause I, to your point, these things also fail. If you don't, these are big projects to scope out. There's a lot of moving [00:10:00] pieces. And if you don't scope that out properly, You're ending up with a headache on your hands, nothing getting done. And you know, not a fun business model to run. So, that's how it fits into my framework
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John: So I want to back up a little bit. When you started talking about content, you said, preferably video. Why do you start there?
Ryan: because to me, it has the biggest moat around it, right? Like anybody can write blog content and like most people can start a podcast. And also to, you know, most people I've been doing video for. If you go back on my YouTube channel, it's kind of like my main source of content promotion, if you will.
And that's how I start to, I like to build my frameworks off of what I know and what I know is what I do. And most of my clients come to me and they're like, Hey, I like what you're doing. Can you do this for us? So it becomes a much easier sales process for me. So the more I promote myself, the more I create, the more.
My pipeline grows with that. So to me, my process, again, like you need to have one form of really good content that you can create on a regular basis. To me, video is the easiest. It comes naturally. Well, [00:12:00] actually it doesn't come naturally. I've worked at it. Right. And most people like, I don't want to do it.
I'm like, well, you're running a business dude. It's hard. So like, figure it out, you know, like, that's why we don't get customers. Cause you suck at what you do. I'm sorry, but like, you need to figure it out. Like, we can't do it for you unless you want to pay for somebody to go and do it for you or you want to pay for.
Okay. To a position to bring somebody in, I'm all about that too. I'll help you find, help you train and bring that person in. But you got to be able to do something. And for me, video, because most businesses are like, ah, like we don't have something like, ah, we don't want to do this or, ah, it's too much work.
That means when it's more of a blue ocean in a very red ocean market where like everyone now is cranking out like the Gary V content model, like clips. It's just nonstop. So like, if you can create video, that's going to be. The best you know, even just like this, like what we're doing right now is perfect.
Right? Like this gives you that long form piece of content that to at least start with and get something out. You know, I do this at my agency. It's called Weber's. We only work with law firms. And I have a COO who basically runs a business on a daily basis. And once per week we sit down and we just pick a topic.
And we record for 20 minutes [00:13:00] just like this. And we go after a very specific topic that law firms are impacted by this past week. We talked about how to translate your website into Spanish, right? And so like six things you need to do. And we only get like 300 views in those videos, but like those 300 views consistently show up in our pipeline.
Like the amount of law firms that come to us and like, yo, like I love the videos you guys are doing. It's super to the point. It's super helpful. Like it's not about, you know, going viral and reaching masses. Like You've got to be able to speak to a very specific type of customer. That's why I said specific type of customer with specific problems that relate back to your offer.
And if you can do that once per week.
John: find videos the most repurposable too, right? I mean, you can turn it into written content. You can turn it into LinkedIn posts. You can cut it up into pieces for a lot of technical owners, you know, They can't write 10 words, but they'll go on for days about the technical aspects of what their thing does.
And that's the only way anybody's ever going to capture it. So I play a little game these days. We're 13 minutes into this interview, and I'm going to mention AI. It's taking me that long [00:14:00] today. Where does AI fit in your, you know, especially in the content realm, but maybe in general in the strategic realm too.
Ryan: Sure. We use a, I mean, it's integrated into a lot of tools, right? So like, I won't include like what's in the standard tools that we'll use, like an Ahrefs or SEM rusher for SEO tools, but for, so for the fractional CMO offer, I will look for ways, and let me just say this before I, I said, it's like, AI is no different than any sort of tool that's come out in the past.
If you don't have systems, it's useless. Like you cannot automate. Spaghetti on the wall. Right? Like you need systems processes. They need to be scalable, repeatable over and over again. That's where AI is impactful. Just like layering, like any sort of tool on top of your business. People come into our consulting program for agencies and like, yeah, like I'm using this tool, but it doesn't do anything.
Like, yeah, because like, You don't like, what are you using it for? You expect it to do all the work like that's not what it does. Right. So like with AI, if you don't have a system or process in place that makes [00:15:00] sense for AI, then it's not going to work. So in my agency, Weber's search marketing, we do blended paid in organic for law firms.
We write 100 percent of their content with AI 100 percent of it because it does not need to be thought leadership style content. We're talking about Praxbury pages, location, pages, informational blog posts, you know, talking about legal stuff. We built a really good process around that. We have a team in the Philippines just sits and cranks out AI content.
That's become a big profit center for that business now because we went from. You know, we charge about 500 piece per content, which we still do, whether it's written by humans or AI, but you know, our margin on that, our gross margins got up significantly on that. We also have built a tool that we're like using chat GPT's API to pull in some kind of automation stuff, but that's really it.
Like, I like, because most of this content too. And I think. This is important. Right. If we go back to the fractional CMO offer, like what I don't like is content for the sake of content. Right. I'd rather you put out one piece, two pieces of content a year that are impactful. That's fine. Skew people more back towards books from like, yo, like [00:16:00] if you're just going to get on video and talk about something that's not informational, not entertaining, not valuable, let's figure out another Avenue.
Right. So like the thing with AI is that it just creates more bad content and there's already bad content. So if you're using it to automate something or speed that up, like, Take your time. Right. With content, it does need to like, especially B2B content, like the end goals, you need to be a thought leader.
Like if you are not working towards becoming a thought leader over a three year period, then you're not doing it right. And you're really wasting a lot of money,
John: you mentioned a couple of things there. You're right. I mean, what a lot of people see is this is free and this is easy. And so you just get crap, more crap, lots more crap. And so it's just going to keep driving the bar higher in terms of content. That's actually going to land. Of course.
But then I do see this so often with agencies it's like I'm using this tool, but now I'm going to jump to this tool because it's going to do something for me. And then I'll jump to this tool because it's going to do. And you're 100 percent right. I mean, all these tools are really just a way for you to [00:17:00] execute on a process.
And I don't think enough people, Correct. I don't think enough people say that, unfortunately when you one of the things I think particularly marketers are bad at is when they get hired by agencies, particularly when they get hired by a company it's like, what do you need us to do? Sure.
Okay. You want to grow? Okay. Like really vague. Like, what are we going to accomplish here? How deep as, Okay. Because I like to think that the CMO is going to get invited to like, look at the financials and talk about profit and talk about, you know, metrics that, that makes sense. How deep do you get into that before you take a client on?
Ryan: During the scoping process. Deep. I mean, I don't need, I'll say this. I'm much more interested. The only thing I'll get into in, if they want me to sign an NDA, that's fine. Is like acquisition metrics. Like I don't really need to know like what the company is doing. I can kind of back that out by how they're performing.
I mean, a lot of companies are just fine telling you that anyways, but like what I need is acquisition based metrics, right? Who's on the team. What's your current gross. Cost for people in time on your team. What are you currently spending across the board? What's your [00:18:00] ad spending look like? What's your cost per lead?
What's your cost per qualified lead? What's your cost per proposal or whatever process that you're using them? What's your cost per acquisition? Now, 90 percent of clients don't have that
John: I was just going to say, how often do you get that?
Ryan: Very non often, but that's a big part of, you know, my process is like instilling those again.
Systems is what they are, right? Because it's not just on marketing. You need sales involved to a lot of the times there's kind of configuring within their CRM. Like, I can't tell you how many clients are on HubSpot that we just get them off HubSpot because they just don't use it. They're paying like four grand a month to basically just like send automated emails.
I'm like, God, no, we can strip this out
John: will do that. Right?
Ryan: exactly. So. Cool. Yeah. I mean, that, that's what I'm interested in. Those are like, my first questions is like, what are you doing? What are your goals? What are your current acquisition costs? And that's also where I come up with my left hook. Like my first left hook.
I'm like, you don't have this. You're not ready to talk to me. Like, no. I'm ready. I'm like, okay. Like, well, this is going to be a big part of what we need to do here before we can start talking about the sexy stuff, like tick tock or whatever it is that you came here thinking that we were going to do.
Like, yeah. You gotta get your numbers right. You know, [00:19:00] like we got to figure that stuff out.
John: Well, and I suspect that you've discovered that's a huge differentiator, right? Nobody else is asking him those questions. And I think immediately, like, you're different. This is different.
Ryan: Yeah. Because I think a lot of marketers are afraid to ask those questions because they don't, they're not comfortable handling. I say this all the time, John, my goal is to make people money. And if that makes you uncomfortable, then you're on the wrong business, right? Like when you start thinking that way, cause I used to not, right.
I got into this business 15 years ago through SEO and SEO over time has become, I'll just call it what it is, a fluff industry, right? And people are like fighting on Twitter about like the impact of links. I'm like, y'all are missing the big picture here. Like none of this stuff matters. Like, but only the only thing that matters is making people money.
This is like, and again, if that makes you uncomfortable, you're in the wrong business. But when you start thinking that way, you start optimizing your business to deliver on that. Right. So I'm a firm believer because I've done this so much time and time again. And I look my clients in the face and I say, I do, I'm never going to make you sign a contract [00:20:00] because I want you every single month evaluating me on my performance.
Because if I make you money, I make money. That's the only thing I'm here to do. Everything is going to be built and optimized around that concept. And I think a lot of marketers, because maybe it's the experience thing, maybe the fact that they know that they're selling something that doesn't deliver to that are afraid to ask those questions.
I'm not afraid to ask those questions at all. I think you have to, if you're ultimately going to solve that problem, you have to dive into it. And my thought is that like, we're going to figure it out in the way, like I'm going to jump off this cliff and we're going to figure out how to open the parachute on the way down when it comes to the tactics.
And I believe from doing it for 15 years that like, if we walk in the right direction, if we build the right content, if we get this content in front of people, it's not rocket science here, right? Like this is just human nature here, right? People are going to react to it. And if. They don't, then we'll figure out the right messaging and refigure that.
But like, that's how we make people money here. But like, you can only start that process by committing to that process for your own business, especially as an agency, you know,
John: One last question I love to ask people. Are there any channels [00:21:00] out there platforms that you think are being terribly underutilized that people ought to be taking a look at?
Ryan: I think everything is saturated now. And so I will say, no, I will say like, my stack is like YouTube, LinkedIn, and that's really it.
John: yeah
Ryan: those are really
John: life, but do it better.
Ryan: Exactly. That's what I'm going to say is that like, the problem is when you say that, is that people just And this is why, like, you know, to be blunt, like people, us we'll continue to enjoy success because we're concerned with the details.
It's not about just being like, I'll tell you, like YouTube is great, but like if you just get on YouTube and put up crap, like it's not going to work, you know? So yeah, I mean, the answer to the question is not where it's how good can I make this? Right. So yeah, I don't have any secrets. I'm sorry.
John: No, you know, the thing is that's the answer, right? I mean, fundamentally, marketing has not changed, you know, in the 30 years I've been doing it. And I think that's, you're absolutely right. People want to chase the new thing because they don't want to put in the work that it actually takes to make the old thing work. Yeah. So. Ryan, I appreciate you taking a [00:22:00] few moments. Stop by the duct tape marketing podcast. You want to invite people to find out more about your work or connect any way you wish.
Ryan: Yeah. Just Ryan Stewart on YouTube put out a lot of stuff about basically everything we just talked about here. So.
John: Awesome. Again, appreciate you taking a few moments. Stop by and hopefully we'll run into you one of these days out there on the road.

 

 



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